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Have a fleet department – without the cost

fleet partner
Routine administration can take hours away from other more important tasks

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17 June 2015

What would fleet management do for my business?

  • Ensure you are Duty of Care compliant
  • Monitor vehicle tax, MoTs, servicing, fuel costs
  • Breakdown cover
  • Access to 24-hour accident management cover
  • One-number helpline for drivers
  • Discounted vehicle supply
  • Discounted vehicle rental
  • Discounted garage servicing
  • Low-cost windscreen, glass and tyre repairs

HOW often does a family car’s MoT or VED renewal catch you wrong-footed, or how about the dramatic value of a minor crunch reaching TV soap proportions as you deal with estimates, insurers, repairs, car hire and more?

Then multiply that on a business scale by say five, 15 or 50 vehicles, and you can see why large companies have in-house fleet management.

Just routine administration requires resource management accountancy, checks on legally-binding contract dates and costs, and skills for ensuring employee well-being and duty of care responsibilities, never mind National Insurance and Benefit in Kind taxation.

But there is an alternative for SMEs with a small fleet: using a fleet management specialist such as Your Fleet Partner, for example, promising cost-efficient vehicle operation with economies of scale, assuring you of expert advice on hand 24/7 and keeping you up to date with ever-changing legislation.

Professor Colin Tourick, a leading management consultant specialising in asset finance and fleet management, says:

“A fleet management service gives you access to the supplier’s expertise and economies of scale.”

He continues: “They manage thousands of vehicles and they buy vehicles and services efficiently and cost-effectively. They will authorise all necessary maintenance work, dispose of vehicles efficiently, get the right sale price and deal with all the day-to-day administrative matters that arise in the management of a fleet.”

Just think how time-consuming it is for you to check expenses or mileage claims, ensure routine servicing, regular vehicle inspections of tyres, lights and general condition, making sure that excessive wear and tear is not damaging your assets and ensuring the books balance on expenses or mileage claims.

Then throw in legal essentials like checking that your drivers – whether in company car or their own on company business – have the appropriate driving licence and insurance, and report any speeding or parking fines.

Using Your Fleet Partner lets business owners and directors of SMEs responsible for company cars, concentrate on the job in hand, all for a basic membership package cost of £2.95 per vehicle per month or the advanced rate of £6.50 per month, which is still less than £2 per week.

All employees with company cars get a single number to call 24/7, covering breakdown, servicing, windscreen repairs and so on and have an SMS text service, so that’s one less worry for your office staff.

Basic membership also brings discounted vehicle supply, competitive financing, access to Your Fleet Partner software and dashboard for updates on areas needing urgent attention.

Advanced membership adds:

  • breakdown cover,
  • access to 24-hour accident management cover,
  • discounted garage servicing and rental; and
  • low cost windscreen, glass and tyre repairs.

Your Fleet Partner also offers bespoke membership looking at the wider picture, including a fleet overview and the all-too-important issue of DVLA licence checking, now that the paper counterpart is redundant.

Prof Tourick says that accident management is another crucially important area – not simply a matter of vehicle downtime, temporary replacement and speedy repairs, but also whether perhaps the employee needs medical treatment or counselling.

Averting the inevitable overheads of accidents in terms of insurance and repair bills is also well worth considering, with driver assessment and training.

So if you could do with more time spent working on your business, rather than diverting resources to run your company’s business cars, take a look at fleet management. It could free up your time to grow and make more of a success of your business.

For help with your small fleet visit www.yourfleetpartner.co.uk

 

 

 

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