It’s important for business car drivers to have a VE 103 certificate with them before they go on holiday this summer. Robin Mackonochie, from the British Vehicle Rental & Leasing Association, explains why.
Drivers travelling in mainland Europe are required to carry their vehicle’s registration document with them at all times.
In the case of leased or rented vehicles – where the leasing or rental company is the owner – the original registration document belongs to them. So a substitute document is permissible.
This document is known as a Vehicle on Hire Certificate: the VE 103.
It must be carried in the vehicle.
Drivers of leased or rented business vehicles that are travelling in mainland Europe may have their vehicle impounded if they are not carrying a valid VE 103.
Substitutes – a letter of authority, or even a photocopy of the registration document – will not be accepted by authorities, such as local police or customs officials.
It’s important small businesses make sure their drivers are properly prepared for travelling in Europe.
We’ve seen cases where the UK driver was carrying a letter of authority, but failed to impress the local police with this when stopped.
The vehicles were held by the police, in some cases for several days, until the original registration document was sent out from the UK. It can only be extremely frustrating and disruptive for the driver and family.
So make sure your business cars are fully covered so your drivers can enjoy a pleasant holiday abroad.
The VE 103: key points
- Required for all rented or leased vehicles
- Required whether on business or holiday
- Ask your leasing or rental company for the VE 103 in advance
- If the car is business-owned, rather than leased or rented, you’ll need the registration document
